Project Administrator - Construction

Title: Construction Project Administrator

Location: ~ 30- Minute Commute from Boulder, North Denver, Longmont, CO (5 days/week onsite required)

Type: Full-Time / Direct Hire

Compensation: Base $65,000 – $70,000 + benefits

Summary

Chamberlain Advisors is seeking a proactive and detail-oriented Construction Project Coordinator to support our project-based construction client. This individual ensures data accuracy, coordinates documentation, and keeps communication flowing among stakeholders. The ideal candidate thrives in a fast-paced environment, is highly organized, and anticipates needs before they arise.

Core Requirements

• High attention to detail and accuracy.
• Proactive, resourceful, accountable.
• Strong organizational and prioritization skills.
• Team player, adaptable, collaborative.
• Experience in construction or project-driven industries preferred.
• Skilled in MS Office, Adobe/PDF editing, and project systems
  
  

Responsibilities

• Managing project files (contracts, change orders, submittals, RFIs).
• Tracking, logging, and distributing project documents.
• Ensuring data accuracy and correct inputting of information in various systems.
• Serve as an administrative point of contact for internal teams, external vendors, and third parties throughout the project lifecycle
• Assist project managers by gathering information, organizing files, and responding to ad-hoc requests
• Preparing, editing, and distributing reports, documents, and correspondences.
• Coordinating/Completing activities related to bid packages, collecting compliance documents (bonds, waivers, insurance, tax forms, etc.).
• Maintain compliance of different documents
• Suggest improvements to processes, tracking tools, or workflows
• Manage multiple projects and deadlines, prioritizing critical tasks
  
  

Qualifications

• Experience in project-based environments, construction preferred.
• Strong organizational and time management skills.
• Detail-oriented with accuracy in document handling and financial data entry.
• Proficiency in project management and ERP software such as SAP, NetSuite, Accumatica, etc.
• Experience with MS Office, especially Excel (basic formulas, sorting, etc.)
• Hands-on Adobe/PDF editing and manipulating PDFs required.
• Strong communication skills, written and verbal.
• A proactive, self-motivated, and resourceful approach to work.