Logistics Coordinator

Architectural Logistics Coordinator

The Company: Our Client is a cutting-edge architectural metal systems company located in downtown San Rafael, CA. They specialize in ultra-modern architectural metal systems, including balcony and stair guardrails, wall screens, canopies, and fencing. Collaborating with renowned architecture firms, you'll be at the forefront of innovation in the industry. You will be participating in a wide variety of national and international landmark projects. Their projects are primarily for the multi-residential, educational, and commercial construction industries.

The Role: Reporting to a Senior Project Manager, the Architectural Systems Logistics Coordinator offers internal project coordination and support. The incumbent works closely with the Project Management Team and multiple vendors to manage workflow of quotes, purchase orders, and order entry. This role coordinates a range of related business and administrative efforts through both internal and external channels to ensure highly effective, organized and on-time delivery for our projects.

Key Responsibilities:

• Oversees quoting and purchase orders for multiple vendors.
• Opens new jobs in BuilderTrend & PDM.
• Sends color chips for approval.
• Facilitates orders, deliveries, schedule, and quality.
• Ensures smooth and proper flow of manufacturing components and delivery of products on time.
• Communicates tracking information to customers once project has shipped.
• Works with Architectural Specialties Project Managers to provide problem resolution. Provides verbal and written reports with issues, implications, and potential courses of action, as required.
• Works to factor daily operations and communicates in a professional and prompt fashion with the sales representative network, clients, purchasers, and customers.
• Facilitates strong internal team working relationships, general industry knowledge and growing technical knowledge.
• Completes various assignments in multiple arenas in parallel with one another while ensuring organization of data and delivery of products and components with the utmost attention toward detail and professionalism.
• Coordinates weekly schedule of multiple projects to endure timely delivery.
• Tracks projects from fabrication to delivery with multiple vendors.

Qualifications:

• BA/BS degree in business, communication, project management, or related field.
• 2-4 years of work experience in sales process improvement, delivery logistics and/or customer service role required (customer service back-end logistics preferred).
• Experience in the Architecture and Design, construction or manufacturing industry preferred.
• Must have strong professional verbal and written communication skills.
• Must be a great problem solver and have the ability to diffuse and resolve customer concerns.
• Must be adaptable and a quick learner, to retain new concepts and manage multiple projects at a time, while maintaining attention to detail.
• Proficiency in Microsoft Outlook and Excel.
• Familiarity with cloud-based CRM system and/or Builder Trend preferred.

Benefits/ Perks:

Enjoy 100% paid medical and dental insurance, vacation and sick time/PTO, and standard paid holidays.

Compensation:

The anticipated salary range will be determined based on experience, education, and other factors.

We appreciate all applicants' interest, but only qualified candidates will be contacted.

EEO Statement:

Our client is an equal opportunity employer, and we value diversity at our company. They do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status, or disability status, or any other protected characteristic or status. Disabled applicants may request any reasonable accommodation needed to enable them to complete the application process.