Operations Coordinator

About SupplyBank.org

Mission Statement

SupplyBank.org works through trusted local partnerships to strengthen the social safety net and deliver essential supplies to children and families in need.

Vision

All people have the essential supplies they need.

Background

SupplyBank.org is the largest charitable program of its kind in California, distributing vital essential goods to under-resourced families throughout the state in partnership with a network of more than 700 organizations. Through partnerships with global supply chains and community organizations, SupplyBank.org provides a highly cost-effective and scalable mechanism for bulk purchasing and efficiently distributing necessary health, education, and emergency supplies to children, families, and communities that need them throughout California. SupplyBank.org exists to help ensure that under-resourced people have stigma-free access to essential supplies through trusted public and nonprofit agencies in their community.

Oakport Street Project - Oakport.org

Oakport will be a transformative nonprofit campus that will foster a community of passionate, equity-focused, and socially minded agencies who partner with the community, and each other, to do impactful work. It will be the largest of its kind in the nation at 160,000 sq. ft. of office space and 60,000 sq. ft. of warehouse space on 16 total acres. Local nonprofit organizations will be able to secure long-term location stability with 60+ year lease options locked in at below-market rates. With Oakport, SupplyBank.org will be able to increase their capacity to store and distribute health, education, and emergency response supplies throughout the Bay Area and across the state to Californians who need support. See more at www.oakport.org.

Principle Duties And Responsibilities

General

• Coordinate the shipment of products from warehouse to customers, ensuring timely and accurate deliveries.
• Monitor inventory levels and assist in managing stock to meet demand without overstocking.
• Communicate with operations, programs, community partners, and carriers to schedule shipments
• Troubleshoot delivery issues and serve as the liaison between the warehouse, carriers, and community partners receiving the shipments
• Maintain accurate records of shipments, inventory levels, and logistics activities.
• Prepare shipping documentation, including bills of lading and customs paperwork.
• Analyze logistics data to identify trends, potential delays, and opportunities for improvement.
• Prepare month-end inventory reconciliation.
• Weekly approval of all logistics and warehouse invoices.
• Assist with the organization of annual mission-aligned events
  
  

Qualifications

• Understanding of supply chain processes and best practices.
• Associate Degree or experience in supply chain logistics a plus
• Proficiency in logistics software, Google Suite, and Microsoft Office Suite.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Spirit of collaboration and empathy for our community partners and the communities that they serve.
• Attention to detail and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Positive attitude and an ability to work in small-team environments.
  
  

Technical Skills

• Experience with QuickBooks or other accounting software;
• Experience with Salesforce or other CRM platforms;
• Advanced knowledge of Microsoft Excel.
• Familiarity with Asana or other task management platforms.
• Proficiency with warehouse management and transportation management systems .
  
  

General Information

The above statements are intended to describe the general nature and level of work being performed by the individual assigned to this position. They are not intended to be an exhaustive list of all required duties, responsibilities, and skills.

Compensation

Annual Salary $60,000 to $70,000

Equal Employment Opportunity Employer

SupplyBank.org provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information or any other protected classification. Equal employment opportunity includes, but is not limited to, hiring, training, promotion, demotion, transfer, leaves of absence, and termination. SupplyBank.Org takes allegations of discrimination, harassment, and retaliation seriously, and will promptly conduct an investigation when such behavior is reported.

Compensation: From $60,000 to $70,000 per year