Legal Executive Assistant

The Washington, D.C. office of Nelson Mullins is seeking a Legal Executive Assistant with experience supporting government officials, policy advisors, attorneys, or business executives. Experience in Congressional or Executive Offices is a plus. We are looking for a proactive, team-oriented professional passionate about growing a legal business and litigation practice. This role supports a fast-paced, collaborative team, assisting with executive-level business development, technical tasks, and legal and policy analysis.

In this role, you will help drive business generation and client outreach. Responsibilities include managing and updating the Client Relationship Manager (Salesforce) and maintaining business development documents. You will keep Excel spreadsheets and contact lists current and organized by logging all emails, calls, and meetings, and preparing a weekly follow-up list for the team. You will also monitor and manage email communications schedules, and calendars with precision -coordinating with both internal teams and external clients to schedule meetings and organize events seamlessly.

You will actively participate in the business development team’s weekly meetings, contributing to strategic discussions. You will conduct research to support client business development, providing comprehensive reports and actionable insights. Additionally, you will prepare the team with updates on trends among Fortune 500 companies and relevant client matters ahead of meetings.

You will represent the team and directly support client service by greeting visitors and ensuring a professional, welcoming experience. This role requires exceptional organizational and communication skills, a proactive mindset, and the ability to excel in a fast-paced law firm environment.

The ideal candidate will bring proven experience supporting government officials, policy advisors, attorneys, or business executives, and possess excellent written and verbal communication skills with the ability to deliver client-ready work product and consistent follow-ups. Strong critical thinking, organization, time management, and leadership abilities are essential, as is the capacity to manage calendars, tasks, and deadlines in a fast-paced environment while maintaining a well-organized, client-focused approach. The role requires someone who can multi-task effectively, exercise the highest level of discretion with sensitive and confidential information, and demonstrate professionalism in all interactions.

A bachelor’s degree and prior experience in a client service role are required, along with proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel. The candidate should be comfortable collecting, cleaning, and analyzing data, creating pivot tables and charts, and translating findings into actionable recommendations. Demonstrated ability to generate business, engage in client outreach, and operate as a self-starter with a solutions-first mindset is also critical.

Preferred qualifications include a background in logistics management or IT, familiarity with CRM platforms such as Salesforce (including data cleaning, segmentation, reporting, and simple automations), and project management experience using tools like Asana, Trello, or ClickUp. Expertise with sales and marketing tools such as LinkedIn Sales Navigator, ZoomInfo/Apollo, and Mailchimp is also highly desirable.

At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location.

• Salary/Wage Range $66,000-$90,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans, and paid time off.
  
  
  

With more than 1000 attorneys, policy advisors, e-discovery professionals and other business professionals, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. As a Firm, Nelson Mullins has a strong foundation of community service and good citizenship. Our professional staff teams likewise promote these values, with opportunities to participate and play roles in various pro-bono and community service initiatives. We collaborate with each other and with our clients, working side-by-side with shared goals.