Executive Assistant - Culinary

Position Purpose:

This position provides comprehensive executive, administrative, and operational support to the Culinary Department, ensuring the smooth flow of communication, information, and daily functions for the Corporate Culinary Team. The role serves as a key liaison between the Culinary Director & Partner and the chefs, supplier-partners, and internal teams, supporting calendar management, travel arrangements, expenses, documentation, reporting, and technological tasks. By maintaining systems, tracking inventories, coordinating maintenance, and assisting in project execution, this position plays a vital role in upholding the efficiency and organization of the Culinary Department.

Key Responsibilities/Accountabilities:

Executive Support (70%)

1. Provide high-level executive support to the Culinary Director & Partner by handling correspondence, information requests, and clerical duties, as needed.
2. Manage calendars and appointments for the Culinary Director & Partner as well as the Culinary Team Calendar.
3. Manage Culinary Director & Partner’s correspondence, processes, and information with accuracy and confidentiality.
4. Manage travel arrangements for the Culinary Director & Teams, including flights, ground transport, hotel, itinerary, and expense reconciliation.
5. At the direction of the Culinary Director, support the Culinary Teams on any culinary hiring needs and partner with HR and Recruitment to ensure the role is requested and filled in a timely manner

Field Support and Coordination (30%)

1. Maintain and update regularly filing system as required for correspondence, policies, standards, regulations, contact information and various applications
2. Help with printing training material for management.
3. Assist culinary department in completing special projects, as required.
4. Alert the Culinary Director & Partner / Directors of Culinary Operations / Director of Culinary Cost Policy & Analysis of all status reports, issues, or in-contingencies.
5. Keep the Department running efficiently in absence of the Culinary Director & Partner / Directors of Culinary Cost Policy & Analysis.

Requirements: Skills/ Requirements

• Bachelor's degree preferred
• 3+ years minimum experience as Executive Assistant for multiple C-suite leaders
• Ability to multi-task and set priorities
• Strong project management skills
• Detail oriented with strong follow-up and decision-making skills
• Flexibility in a fast-paced environment
• Strong work ethic
• Demonstrate initiative and exercise good judgment
• A willingness to work a flexible schedule
• Proficiency with Microsoft office functions and any required business software

ADA: SA Hospitality Group will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. Ability to perform the essential job functions consistent safely and successfully with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards. Ability to lift and carry items weighing 10 – 30 pounds; ability to stand for prolong periods of time.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.