Executive Assistant

We are seeking talented individuals who are eager to contribute and help propel us to new heights. If you are ready to make a significant impact and be part of a team that is shaping the future of forecasting in life sciences, we invite you to explore opportunities with Viscadia. This is a full-time, in-office role, 5 days per week, based in Arlington, VA, with minimal travel required. The Executive Assistant will play a critical role in managing executive priorities, overseeing key administrative functions, and supporting the build-out of our headquarters office. The ideal candidate will be proactive, detail-oriented, and able to anticipate needs in a fast-paced, growing organization.

This is not a traditional support role; this individual will have the opportunity to assess and shape additional administrative talent needs as the organization scales.

Key Responsibilities

• Support the CEO: You will manage day-to-day administrative tasks with finesse, from handling company communications and coordinating the CEO's calendar to organizing travel arrangements and preparing detailed expense reports.
• Event Coordination: Dive into the excitement of planning and executing both client-facing and internal meetings and events. Your meticulous attention to detail will ensure seamless logistics and exceptional experiences for all participants.
• IT and Operations Liaison: Serve as the go-to person for remote access and IT support, ensuring smooth operations and addressing any technical issues promptly to keep our team connected and productive.
• Compliance and Efficiency: Maintain meticulous records and files in accordance with corporate and government standards, ensuring our organization operates smoothly and efficiently.
• Onboarding Excellence: Take charge of new employee setups and onboarding processes, ensuring a warm welcome with all necessary equipment and systems in place from day one.
• Project Management: Embrace variety in your role by managing diverse ad-hoc projects and administrative duties as they arise, showcasing your adaptability and problem-solving skills.

Qualifications

• Minimum of 5-7 years of administrative experience; three as an Executive Assistant preferred
• Strong collaboration skills with colleagues across global locations
• Ability to work effectively with minimal supervision
• A proactive approach to anticipating needs and taking initiative
• Proficient in note taking and effectively disseminate follow-up action items
• Experience managing multiple projects concurrently and performing well under deadlines
• Exceptional attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, Outlook, and virtual meeting applications (Microsoft Teams, Zoom, WebEx)
• Located within commutable distance to Arlington, VA
• High school diploma required; associate or bachelor's degree preferred