Supervising Construction Coordinator

Description

The Public Works Department is recruiting for the position of

Supervising Construction Coordinator

VIEW OUR RECRUITMENT BROCHURE

The Public Works Department

The Public Works Department consists of Design Engineering, Development Engineering, Construction, Civic Facilities, Transportation, Survey, and Real Property sections. The department reviews all proposed land development projects in the City and executes the design and construction of public projects such as streets, parks, and public buildings.

First Review of Applications

The first review of applications will take place on August 26, 2025, at 12:00 p.m. (PT). This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application.

To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.

Selection Process

The process may include individual and/or panel interviews, background check, medical exam, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.

Reasonable Accommodation

Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov.

Contact Us

For additional information, please contact Human Resources Department at: humanresources@fremont.gov

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

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Class Specification

Definition

Under direction, plan, organize, supervise and participate in the work of a unit of the Construction Engineering Section; perform contract administration work for the construction phase of public works projects and developments.

Class Characteristics

This non-management, working supervisor classification is characterized by the responsibility to act as a team leader in the Construction Engineering classification series, and to perform contract administration for public works construction projects and developments. Incumbents are responsible for planning and organizing their work; review is periodic, usually upon employee initiative when problems involve significant changes from past procedures, or policy implications, with the employee expected to provide alternative solutions. It is distinguished from Senior Engineering Specialist by the latter's responsibility to perform advanced journey level technical engineering work, project administration, and lead work in the Development Review and/or Design Sections of the Public Works Engineering Division. It is distinguished from Senior Construction Inspector by the latter's responsibility to provide direct customer service through the performance of field inspections.

Essential Functions

• Plans, organizes, supervises, and participates as a team leader in the operations of the Construction Engineering section staff.
• Participates as a team member in the work of the unit by understanding and implementing assigned duties and responsibilities to support team goals and objectives. Works cooperatively with other team members, receives and shares information, solicits input, identifies operational and interpersonal issues, and participates in the development of problem-solving solutions.
• Monitors and reviews operations, employee performance, staff development, and program implementation for customer satisfaction, efficiency, effectiveness, and compliance with laws, rules, regulations, and standards.
• Establishes processes and procedures that add value to the customer.
• Participates in the development of, interprets, and communicates appropriate application of policy and operational procedures.
• Reviews existing processes and procedures to determine where improvement can be made.
• Recommends and implements changes.
• Coordinates construction inspection operations with the work of other sections and departments.
• Initiates and participates in the resolution of inter and intra-unit inconsistencies and problems.
• Assigns, and provides administrative review of project work for completeness, accuracy, and timeliness.
• Assists in the interpretation of codes, plans, and specifications.
• Provides technical training.
• Participates in the recruitment, examination, hiring and evaluation process.
• Prepares periodic performance evaluations.
• Reviews office and field operations.
• Determines where improvements can be made and recommend changes.
• Participates in the establishment and implementation of policies and procedures.
• Administers construction contracts through the review, progress payment, and approval process, including arrangements for material quality control tests through outside laboratories, the preparation of extra work orders, change orders, contractor claims, progress schedules, city acceptance, and final payments.
• Arranges and conducts pre-construction meetings for construction projects.
• Coordinates building and outside agency permit activities through the permit and plan review process.
• Coordinates materials testing with outside vendors.
• Maintains project budgets.
• Meets and consults with contractors to resolve claims and field problems encountered.
• Conducts joint field reviews with Construction staff as necessary.
• Performs a variety of administrative tasks in support of the Construction Engineering and Inspection Section.
• Conducts special investigations, studies and research projects.
• Prepares contract documents, correspondence, memorandums, reports, and agenda items relating to public works construction projects.
• Reviews plans, process applications, and monitor implementation of encroachment permits.
• Maintains records of permits, field inspection reports, construction activity reports, and other documents related to public works construction projects.
• Receives and responds to citizen issues and concerns.
• Provides information and assistance regarding the permit issuance process.
  
  

Marginal Functions

• Other duties as assigned.
  
  

Minimum Qualifications

Knowledge, Skills and Abilities

Knowledge of: Field construction practices; accepted industry standards, terminology, and procedures for public works construction projects; characteristics of materials commonly used in street and highway construction; surveying and construction staking (grade-setting and checking) practices; soils and construction material characteristics; construction safety standards; CalTrans Traffic Control Devices Manual; CalTrans standard specifications; blueprint reading; technical report writing; federal and state requirements and procedures for administering State and Federally funded construction projects at local levels; group dynamics and principles and practices of supervision.

Skill in: Driving an automobile; operating a two-way radio; using drafting equipment; keyboarding.

Ability to: Supervise the work of other Construction Engineering staff; organize and prioritize work; perform mathematical calculations up through plane geometry and trigonometry; read maps, plans, and drawings; determine and verify elevations using hand level; calculate elevations involving algebraic functions; organize and prioritize work; resolve conflicts; learn city encroachment and underground ordinances, standard specifications, processes, and procedures; learn state and federal labor standards and reporting requirements as applied to public works contracts; learn to operate word processing and spreadsheet software; identify problems, evaluate alternatives and arrive at logical decisions; communicate effectively with individuals from a variety of cultural and socio-economic backgrounds both orally and in writing; read and interpret blue prints, complex regulations, and technical documents, including plans and specifications; prepare verbal and written reports; understand and use standard engineering and hand held tools used in Public Works Construction Inspection.

Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

Education/Experience

Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: Completion of an A.A. degree in civil engineering, construction management, or a field related to the inspection of construction, and four years experience in construction inspection, and/or field engineering. Graduation from an accredited high school and four years of construction or field engineering experience doing construction inspection, construction supervision and related office work may be substituted for the A.A. degree. Training and/or lead supervisory experience is highly desirable.

Licenses/Certificates/Special Requirements

Possession of a valid Class C California driver's license is required. Failure to maintain this license shall result in discipline up to and including termination.

Physical and Environmental Demands

Rare = < 10%, Occasional = 11-33%, Frequent = 34-66%, Constant = >66%

Sitting: Frequent

Walking: Occasional

Standing: Occasional

Bending (neck): Occasional

Bending (waist): Rare

Squatting: Rare

Climbing: Rare

Kneeling: Rare

Crawling: Rare

Jumping: Rare

Balancing: Rare

Twisting (neck): Rare

Twisting (waist): Rare

Grasp - light (dominant hand): Occasional

Grasp - light (non-dominant): Occasional

Grasp - firm (dominant hand): Rare

Grasp - firm (non-dominant): Rare

Fine manipulation (dominant): Frequent

Fine manipulation (non-dominant): Frequent

Reach - at/below shoulder: Rare

Reach – above shoulder level: Rare

Push/pull

Up to 10 lbs. Rare

11 to 25 lbs. Rare

26 to 50 lbs. Rare

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Lifting

Up to 10 lbs. Rare

11 to 25 lbs. Rare

26 to 50 lbs. Rare

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Carrying

Up to 10 lbs. Rare

11 to 25 lbs. Rare

26 to 50 lbs. Rare

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Coordination

Eye-hand: Required

Eye-hand-foot: Not required

Driving: Required

Vision

Acuity, near: Required

Acuity, far : Required

Depth perception: Required

Accommodation: Required

Color vision: Required

Field of vision: Required

Talking

Face-to-face contact: Required

Verbal contact w/others: Required

Public: Required

Hearing

Normal conversation: Required

Telephone communication: Required

Earplugs required: Not required

Work Environment

Works indoors, works outdoors, exposure to extreme hot or cold temperature, being around moving machinery, exposure to dust, fumes, smoke, gases, odors, mists, or other irritating particles, exposure to radiation or electrical energy, exposure to slippery or uneven walking surfaces, using computer monitor, exposure to vibration, works around others, works alone, works with others.

Class Code: 5430

FLSA: Non-exempt

EEOC Code: 3

Barg. Unit: OE3

Probation: 12 months

Rev.: 11/15

The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.

To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary

01

Please be specific in answering the Supplemental Questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Select "Yes" to reflect that you have read and understand this statement.

• Yes
• No
  
  

02

What is your highest level of education?

• Did not complete high school or equivalent
• High school diploma or equivalent
• Some college
• AA degree
• Bachelor's degree
• Master's degree or higher
  
  

03

If you selected an AA degree or higher for question #2, please list the field of study you received your degree in.

04

How many years of experience in construction inspection do you possess?

• None
• 1 - 2 years
• 2 - 3 years
• 3 - 4 years
• 4 years or more
  
  

05

How many years of experience in field engineering do you possess?

• None
• 1 - 2 years
• 2 - 3 years
• 3 - 4 years
• 4 years or more
  
  

06

How many years of construction or field engineering experience doing construction inspection, construction supervision and related office work do you possess?

• None
• 1 - 2 years
• 2 - 3 years
• 3 - 4 years
• 4 or more years
  
  

07

Do you have training and/or lead supervisory experience? If so, please describe the duration of this experience, the number of employees supervised, and specific duties assigned.

08

How many years have you provided supervision to construction inspectors?

• None
• 1-2 years
• 3-4 years
• More than 4 years
  
  

09

Do you currently possess a valid California Class C Driver's License?

• Yes
• No, but I can obtain one by time of appointment.
  
  

10

How many years have you spent inspecting public works construction projects?

• None
• 1-2 years
• 3-4 years
• More than 4 years
  
  

11

How many years have you spent performing contract administration or serving as a Resident Engineer on public works construction projects?

• None
• 1-2 years
• 3-4 years
• More than 4 years
  
  

12

Have you ever worked on the Construction Phase of a federally funded project?

• Yes
• No
• Required Question