Payroll Specialist

Job Details

Description

Arhaus was founded in 1986 on a simple idea: Furniture and décor should be sustainably sourced, lovingly made, and built to last. Today, we partner with artisans around the world who share our vision, creating beautiful, heirloom-quality pieces that can be used—and loved—for generations.

Description:

The Payroll Specialist is responsible for accurately processing payroll information into the payroll system and processing an accurate bi-weekly payroll in accordance with the Department of Labor standards and guidelines and other state or federal regulatory bodies. As the owner of the payroll database, the Payroll Specialist will utilize existing reports and create ad-hoc reports as necessary to perform the necessary audits and reconciliations associated with all aspects of payroll processing and reporting.

In addition, the Payroll Specialist is considered a subject matter expert in the Department of Labor standards as related to payroll processing and administration of PTO benefits for exempt and non-exempt employees.

Core Duties And Responsibilities:

• Ensure accurate and timely processing of regular and supplemental payrolls, including time and attendance data and reconciling variances and resolving errors
• Coordinate with HR on payroll changes and updates
• Building and maintaining employee PTO accruals
• Performing an accurate reconciliation of payroll prior to submission for processing
• Year-end reconciliations of W-2's, quarterly reconciliation against payroll reports, and review preparation and submission of quarterly, yearly and weekly reports required by payroll processor and state regulatory bodies etc.
• Supporting the external audit process, including preparing source documents for audit review and creating schedules and reconciliations as required prior to and throughout the external audit process
• Performing routine pre- and post-payroll processing audits and reporting to include but not limited to: Deduction and contribution reporting
• Review and process employee expense reporting and payouts
• Ability to develop training materials and educate departmental managers to accurately process payroll paperwork and reflect employee time and attendance within the time and attendance system
• Requires an understanding of employee handbook regarding time off, company leave policies and employee benefit plan documents
• Cross-training in other departmental duties in order to provide relief as necessary at peak times of the year, and during vacation periods and may undertake other accounting related functions as determined by the Controller
• Attend seminars, conferences and network with peers at the state level in order to maintain subject matter knowledge and expertise
• Loan and employment verification, and other similar verification requests
• Workman’s Compensation/Unemployment paperwork review and verification
• Other duties assigned as required
  
  

Minimum Qualifications:

• In-depth understanding of payroll processing, employee benefits and DOL standards and guidance in relation to payroll processing for exempt and non-exempt employees
• Understanding tax reciprocity
• Advanced computer skills, including Payroll and Time and Attendance software (UKG Pro), Microsoft Suite (with advance skills in Excel)
• Ability to handle multiple, simultaneous tasks and remain calm and professional under stress
• Excellent verbal and written communication skills with employees at all levels throughout the organization
• Excellent organizational skills and attention to detail
• Exceptional time management skills with the ability to be flexible, strategically reactive and meet deadlines
• Ability to identify issues, make decisions, and resolve problems
• Ability to work occasional overtime, weekends, and/or holidays
• Maintain high level of confidentiality with all information contained within scope of employement
  
  

Required And Preferred Education And Experience:

• Bachelor’s or Associate’s Degree in Finance, Accounting or related field preferred
• 3-5+ years of payroll experience required
• Experience in payroll processing software (UKG Pro) strongly preferred
• CPP (Certified Payroll Professional) certification strongly preferred
  
  

Arhaus is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Arhaus is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Arhaus are based on business needs, job requirements, and individual qualifications, without regard to race, color, sex, sexual orientation, gender identity, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Arhaus will not tolerate discrimination or harassment based on any of these characteristics. Arhaus encourages applicants of all ages.