Manager of Rental Events (Sales)

POSITION SUMMARY  

The Manager of Rental Events (Sales) is responsible for developing and implementing a rental program for three venues managed by City Parks Foundation. Rental of these spaces provides much-needed revenue that is used by City Parks Foundation to help support our free programs around New York City.  During the summer season of approximately mid-May through early October, the schedule for this position will mirror the SummerStage event schedule, which includes evening and weekend hours.  From mid-October through early May, the position will follow a hybrid office schedule, with two days per week in office, currently Wednesday & Thursday.  

The Manager of Rental Events reports to the Assistant General Manager. The venues are: 

• Swedish Cottage Marionette Theatre in Central Park (5%): a children’s theater in an historic building near West 81st Street that contains a small indoor theater seating up to 100 and an adjacent room suitable for birthday parties, dinners, or other small receptions for up to 30-40. Location has also been used for film shoots.
• CityParks Junior Golf Center in Dyker Heights, Brooklyn (5%): a public training facility featuring a 6-hole par 3 golf course, putting and chipping greens, a driving range, and an indoor clubhouse and classroom. The Junior Golf Center is available for employee engagement events and team-building activities.

The Manager will be responsible for prospecting, selling, planning and servicing private events in each of these venues. 

COMPENSATION: $75 - $85,000 per year

RESPONSIBILITIES

• Create sales packages and devise marketing strategies to promote the availability of rental spaces.
• Identify and proactively approach prospective renters to secure rental agreements.
• Develop and maintain a diverse portfolio of industry contacts.  Work with other City Parks Foundation staff and consultants to cultivate existing relationships and identify new prospects.
• Conduct walk-throughs and other meetings to share information with potential renters about the locations.
• Coordinate with Client & Patron Services Coordinator for SummerStage calendar management, NYC Parks permitting, ticketing, and other event execution needs.  Coordinate with Cottage and Golf Center staff for those locations.
• Create contracts and other agreements with rental clients and manage accounts receivable.
• Manage small portfolio of legacy clients/events that are required to take place each year.
• Coordinate with all relevant vendors including caterers.
• Serve as on-site liaison for events and coordinate event execution with appropriate venue staff to ensure that all event requirements are met.

QUALIFICATIONS 

• 5+ years of experience in event sales/rentals and strong knowledge of the industry.
• Proven track record with sales, event rentals, and guest services. 
• Working knowledge of catering and event management, and familiarity with basic performance and technical specifications.
• Ability to prioritize and work effectively under deadlines in a fast-paced environment with strong attention to detail.
• Demonstrate excellent customer service in all relations with clients.
• Flexibility to work irregular hours, nights and weekends as required.