Executive Assistant

Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. This role requires a detail-oriented individual who can support core areas of admin support - calendar, expense, travel - at ratios of up to 6:1. This is a temporary contract position.

Duties

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Core Administrative Support to multiple executives/directors.
• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
• Learn and utilize internal and external tools to provide calendar support
• Effectively communicate with leaders to learn business priorities and apply to support
• Partner with leaders and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to leaders
• Provide short-term coverage in-team as needed if bandwidth allows

Qualifications

• 3+ years of experience providing administrative support to 2 or more executives
• 3+ years of experience managing calendars, travel, and expenses for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
• Experience with a Customer Relationship Management or ticketing system

Education:

• BA/BS preferred
• High school diploma or equivalent required
• Experience working with multiple executives is highly preferred

Please note that this is a temporary contract role for 6 months (with possible extensions)