Court Services Assistant III

This position is advertised from the minimum hourly rate. Salary will be determined based on education and experience at the time of offer.

• Applications are sought on behalf of the Clerk of Superior Court in Yuma County. Yuma County Human Resources does not review any applications submitted for this position. All applications are forwarded to Clerk of Superior Court Human Resources in Yuma County**
  
  

NATURE OF WORK

Performs a variety of complex administrative support duties for the Clerk of Superior Court; may perform specialized technical functions within a work unit; serves as a lead worker and assists the supervisor with scheduling, assigning and reviewing work, and staff training and evaluation.

(Illustrative Only) Performs a variety of complex tasks in the office of the Clerk of Superior Court; interprets Superior Court procedures, and applies training to resolve complex issues in accordance with all quality standards and policies; may perform specialized functions within a work unit, including processing appeals, post-conviction relief, passports, and mental health and adoption case files and documents; coordinates the delivery of Superior Court services; manages special assignments and distinct legal system responsibilities; supports courtroom-related services and works at the public counter; interprets policies and procedures for file creation and maintenance, data entry, issuing and accepting documents and forms, accepting and receipting monies and other specific Court duties and assignments; interprets complex issues; resolves customer service issues, researches technical inquiries, and resolves complaints within scope of authority; resolves support staff questions and provides operational and informational responses; oversees operations and performs specialized work assignments; accepts paperwork for new and existing case files; enters data into the recording system; reviews the collection, processing, and recording of funds received, and related routine accounting tasks; oversees the creation and maintenance of case files and folders; accepts and verifies records and documents; checks for clerical and mathematical accuracy and completeness; processes for further action; issues court processes/paperwork as needed; searches files, records and other data sources for information and responds with the data needed; performs records maintenance tasks; proofreads and edits documents; sorts indexes, and files materials according to established procedures; checks records and documents for completeness and accuracy for processing and/or further action; files court documents and retrieves files for use by authorized personnel; records, judgments, rules, orders, and other judicial proceedings of the court; cross trains and trains court staff in a wide variety of clerical and administrative duties; performs related duties as required or assigned.

High School Education or GED Certificate; AND three years of experience as a Court Services Assistant, preferably with Yuma County Superior Court; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. ADDITIONAL REQUIREMENTS: This classification requires the applicant to pass criminal background checks; a valid Arizona State Driver's License may be required; Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment and Court facilities.

Knowledge of: Applicable State of Arizona statutes, Administrative Office of the Courts (AOC) policies and procedures, Federal rules and requirements, and specialized court software applications; Yuma County and Superior Court policies and procedures; legal terminology and court functions, rules, policies and procedures; laws and regulations governing the release of information from court records; principles of record keeping, case files and records management; safe work practices and safety precautions in court environments; general office equipment and standard computer software applications.

Skills in: Coordinating and overseeing court programs and services; researching, interpreting and applying court standards and procedures, applicable state rules and regulations, and County policies and procedures; using initiative and independent judgment within established procedural guidelines; assessing and prioritizing multiple tasks, projects and demands; reviewing documents for accuracy and compliance with statues, rules and requirements; working under pressure in a dynamic environment with changing demands and priorities; maintaining accurate records; preparing, filing, and distributing various types of legal documents; establishing and maintaining effective working relationships with co-workers and the general public; operating a personal computer utilizing a variety of business software; communicating effectively verbally and in writing.