Chief of Staff

Headquartered in the Greater Washington area, American Real Estate Partners (AREP) is a US-based leading institutional fund manager and real estate partner with over $13 billion deployed across key U.S. markets. Specializing in data center, residential, industrial, and office assets, AREP has acquired more than 34 million square feet of Class A real estate and currently manages over 25 million square feet.

PowerHouse Data Centers, a wholly owned division of AREP, is a developer and owner of next-generation data centers and provides technical real estate solutions for hyperscalers across the country. Backed by strategic joint venture partnerships, PowerHouse leverages its proven leadership and best-in-class technical expertise to deliver innovative real estate solutions.

The Chief of Staff is the organizational anchor for the Data Center Development & Construction team. This unique, dynamic role is responsible ensuring the team's day-to-day administrative needs are met seamlessly. You will manage the business of the project delivery group while also providing hands-on support that enables the team to focus on their critical project milestones. This role requires a highly organized, "roll-up-your-sleeves" professional who excels at both high-level process management and detailed administrative execution in a fast-paced environment.

This position reports to the Vice President, Office Operations. It has an in-office schedule and candidates must be based near or willing to relocate to McLean, VA area.

Essential Duties & Responsibilities:

• Manage and coordinate complex travel arrangements for the Managing Director and other team members, including flights, hotels, and ground transportation.
• Prepare and submit accurate and timely expense reports on behalf of the team's leadership and other members as required.
• Assist with the administrative review and coding of project-related invoices to facilitate timely approval and payment.
• Organize, schedule, and coordinate logistics for internal and external team meetings; responsibilities include sending invitations, reserving conference rooms, and arranging for catering, A/V equipment, and materials.
• Plan and execute logistics for key team events, workshops, and major project milestone celebrations.
• Provide general administrative support to the PowerHouse team to ensure smooth daily operations.
• Manage the agenda, materials, and action items for key internal meetings.
• Assist the Managing Director in preparing materials for reporting and project updates.
• Lead ad-hoc projects to support business growth.
  
  

Key Competencies:

• Dual expertise in both business operations/project controls and hands-on administrative support.
• Expertise in managing complex calendars, booking multi-leg travel, and processing expense reports.
• Strong understanding of the real estate development and construction lifecycle.
• Advanced proficiency with construction management software and the Microsoft Office Suite (Outlook, Excel, PowerPoint).
• A "systems-thinker" with a talent for process optimization combined with an exceptional eye for detail.
• Outstanding organizational and time-management skills, with a proven ability to manage a wide range of tasks and competing priorities.
• Excellent communication and interpersonal skills, with a customer service-oriented approach to supporting the team.
• Ability to roll up the sleeves and get the job done.
  
  

Qualifications:

• 5+ years of relevant experience in a role that combines operations, project coordination, or project controls with significant administrative or executive support duties.
• Experience in a fast-paced corporate setting is required. Candidates with experience in real estate development, construction, engineering, or a similar fast-paced, project-based industry are strongly encouraged to apply.
• Demonstrated ability to manage multiple competing priorities and ad-hoc projects.
• Candidates with a Bachelor's degree in Business, Finance, or Construction are strongly encouraged to apply.
• Travel and calendar management.
• Ability to handle sensitive information.
• Experience working with C-Suite/executive team.
• Event planning experience.
• Candidates with knowledge of design and construction processes are strongly encouraged to apply.
  
  

AREP offers a competitive benefits package that includes medical, dental, and vision coverage for you and your eligible family members, a Flexible Spending Account (FSA), life and supplemental life insurance and short and long-term disability insurance. Our package includes Paid Time Off, Parental Leave, 401(k) plan with employer match, Employee Assistance Program and Employee Discount Program.

AREP is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or ancestry, physical or mental disability, as well as any other category protected by applicable federal, state, or local laws.

If you require special accommodation, please email HR@americanrepartners.com.

AREP does not accept unsolicited resumes or identifiable candidate information from third-party recruiters. Any unsolicited information will not be considered for engagement purposes.