Administrative Support-Executive

Job Title: Administrative Support-Executive

Location: UWG Recruiting Location

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 289615

About Us

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation.Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 14,400+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more!

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

Job Summary

This position is responsible for administrative support to the Dean and overall administrative and strategic support for the Richards College of Business. Major responsibilities include but are not limited to management of College calendar, including coordination of meetings of faculty, staff, students, community partners, and other stakeholders. Provide administrative support to the dean, including processing travel and purchase requests, handling of checks, mail and other correspondence; internal and external relations. Provide basic data management, including processing survey requests, analysis of spreadsheet data, and drafting tables, charts, and diagrams for reports; records management, including drafting routine correspondence, organizing and maintaining meeting notes and College agreements, and processing paperwork. This position will supervise student workers or graduate assistants and has P-card responsibilities which will require the applicant to successfully pass a credit check.

Responsibilities

1-

Administrative support to the dean, including processing travel and purchase requests, p-card purchases with reconciling payments, handling of checks, mail and other correspondence, manage the dean's schedule/calendar/time efficiently and ensure preparation of necessary materials or information of all meetings or events.

2-

Records management, including drafting routine correspondence on behalf of as appropriate, organizing, preparing and maintaining meeting notes and College agreements, and processing paperwork on the dean's behalf as appropriate.

3-

Basic data management, including processing survey requests, analysis of spreadsheet data, and drafting tables, charts, diagrams for reports, and special projects as assigned

4-

Management of College calendar, including coordination of meetings of faculty, staff, students, community partners, and other stakeholders

5-

Internal and external relations coordinator for the dean to ensure collaboration, efficiency, and effectiveness across college, including coordination with others for Board meetings, conferences, community activities, College events, etc.

6-

Supervise student workers or graduate assistants

7-

Other duties as necessary to ensure collaboration, efficiency, and effectiveness across Richards College and its departments and centers

Required Qualifications

Required Education

High School Diploma or the equivalent

Required Experience

5 years' administrative and secretarial experience. P-card responsibilities require applicant to successfully pass a credit check.

Preferred Qualifications

Preferred Education

Associate's degree with five years' experience as administrative professional or bachelor's degree with three years' experience.

Preferred Experience

previous experience supporting executive personnel or upper level management.

Extensive computer and software knowledge (Microsoft Word, Excel, PowerPoint, and Office) and technical expertise on office machines; experience with statistical software applications.

Proposed Salary

Commensurate with experience.

Abilities

Knowledge, Skills, & Abilities

Self-directed and proactive approach to work with professional mind-set. Ability to maintain strict confidentiality and privacy of information. Ability to work collaboratively in a complex, dynamic environment and to assume leadership of office activities. P-card responsibilities require applicant to successfully pass a credit check.

KNOWLEDGE

Knowledge of accepted business practices; Extensive computer and software knowledge (Microsoft Word, Excel, PowerPoint, and Office) and technical expertise on office equipment.

Skills

Communication skills (written and oral), interpersonal skills, and ability to adapt style of communication to differing audiences.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50)

Other Information

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.