Administrator

Job Description – Administrator

Position: Administrator

Company: SAVI EHS

Compensation: $17 – $20 per hour

Schedule: 7:00am EST - 3:30pm EST

Location: Remote (with occasional in-person meetings as needed)

Reports To: Operations Manager

About SAVI EHS

SAVI EHS is a trusted partner in safety, health, and environmental services, committed to delivering top-quality support for construction and industrial projects. Our mission is to create safer work environments while providing our clients with responsive, reliable service. We value teamwork, professionalism, and a proactive approach to problem-solving.

Position Overview

The Administrator will provide essential support to our Human Resources and Operations teams by managing scheduling, onboarding, technology coordination, and communication with employees in the field. This is a detail-oriented role requiring strong organizational skills, the ability to work independently in a remote setting, and excellent communication with both internal staff and external partners.

Key Responsibilities

Responsibilities include, but are not limited to:

Scheduling & Coordination

• Assist with building and maintaining schedules for field staff and project needs.
• Coordinate weekly check-ins with field employees and ensure open lines of communication.

Human Resources Support

• Coordinate and track new hire documents.
• Support the HR team with the onboarding process, ensuring all required forms and records are complete.
• Prepare and send welcome letters for new hires.

Technology & Equipment Management

• Order company-issued technology through IT (laptops, cell phones, and company apparel).
• Track and follow up on equipment distribution.

Insurance & Compliance

• Request and ensure timely delivery of Certificates of Insurance (COI) for all projects.

Operations & Communication

• Assist the Operations Manager with coordination of project-related tasks.
• Help establish and maintain social media posts to promote company presence and engagement.
• Provide administrative support across departments as needed.

Qualifications

• Previous administrative or coordinator experience preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to work independently and manage time effectively in a remote setting.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and comfort with digital tools.
• Familiarity with HR processes or onboarding is a plus.
• Positive, proactive attitude and a willingness to support various areas of the business.

Compensation & Benefits

• Hourly pay: $17 – $20 per hour, based on experience.
• Remote work flexibility.
• Opportunities for professional development and growth.
• Supportive and team-oriented company culture.