Accounts Receivable

Position - Accounts Receivable

Are you highly organized, detail-oriented, and ready to grow in the fast-paced world of logistics operations and finance? RWI Logistics is seeking an Accounts Receivable individual to help manage customer invoicing, payment application, and account follow-up. You’ll play an essential role in supporting clean financial operations, optimize the collections process, minimize outstanding receivables, and ensuring that our customers and carriers have a seamless billing experience.

This position is ideal for someone with strong follow-through, customer-focused mindset, solid understanding of accounting principles, and the desire to build a long-term career in accounting operations.

What You’ll Do

Invoice Customers Accurately & Efficiently

• Review load documents and prepare customer invoices based on rate confirmations and customer billing preferences
• Submit invoices via email and online portals, ensuring compliance with customer requirements
• Ensure that all required backup (PODs, BOLs, accessorial charges) is complete and attached
  
  
  

Support Payment Posting & Account Reconciliation

• Help apply customer payments and follow up on short-pays or overages
• Assist in reconciling A/R accounts and maintaining clean customer records
• Track aging invoices and identify those needing follow-up
  
  
  

Follow Up on Outstanding Invoices

• Send regular reminders and follow up with customers on unpaid invoices
• Respond to vendor inquiries regarding the status of payments or documentation requests to help secure payment
• Escalate unresolved issues to Sales or Accounting leadership when needed
  
  
  

Collaborate with Internal Teams

• Collaborate with Sales, Carrier, and Operations teams to address customer issues, clarify load details or resolve billing discrepancies
• Help monitor team inboxes for invoice questions or document submissions
• Provide backup support during high-volume periods or process improvements
  
  
  

What You’ll Bring

1–2 years of billing, administrative, accounting, or office experience Comfortable using Excel, email, and basic accounting tools Strong attention to detail and organizational skills Ability to communicate clearly and professionally with both internal teams and external customers Prior experience in logistics, transportation, or freight billing (a plus but not required) Willingness to learn and grow in a team-oriented environment

Qualifications to perform the job successfully include:

Education: High school diploma or GED (General Education Diploma) equivalency

Experience: two (2) years of accounting preferred

Skills & Competencies:

• Ability to work in a fast-paced and deadline-driven office environment. 
• Excellent attention to detail and accuracy in invoice preparation and data entry.
• Well-developed verbal and written communication skills.
• Customer-service mindset with the ability to handle difficult conversations professionally.
• Ability to prioritize and manage multiple deadlines in a fast-paced environment.
• Team-oriented with a proactive approach to problem-solving.
• Strong organizational skills, prioritization, and works with a high sense of urgency
• Commitment to executional excellence and outstanding customer service
• Working knowledge of Microsoft Office:
• Outlook – email, calendar and task functions
• Excel – creating and manipulating worksheets, including creating and understanding of formulas
• Word – creating and manipulating documents
• Working knowledge of MercuryGate and GP preferred
  
  

Why RWI Logistics?

We’re a growing logistics company with a team-first culture and a strong reputation in the freight industry Competitive pay and benefits Opportunities for growth in accounting, operations, or customer service Modern office in Fort Thomas, KY with supportive team culture

Ready to Apply?

If you enjoy problem-solving, working with people, and keeping things organized—this could be the perfect opportunity to build your career in a growing logistics company.

Apply now and take the next step with RWI Logistics.

Working conditions

This position is performed in a general office setting.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must be able to operate a computer/laptop and telephone, and ability to talk and hear.

RWI Logistics is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.