Talent Acquisition Specialist

Full-time Description

GMHC is seeking a Talent Acquisition Specialist to help us source, identify, screen, and hire candidates for various roles in the company. This individual will play a key role in attracting and hiring diverse, mission-aligned talent to help further our cause. The ideal candidate will have excellent communication and organizational skills, two or three years of experience in talent acquisition, proficiency with applicant tracking systems (Paylocity), and an ability to devise diverse sourcing strategies for potential applicants. This role requires excellent interpersonal skills for working closely with others across various departments.

The Talent Acquisition Specialist will be responsible for managing the full-cycle recruitment process, from sourcing and screening candidates to conducting interviews and facilitating the hiring process. You will work closely with department leaders and the HR team to identify staffing needs, develop recruitment strategies, and ensure a smooth and positive experience.

Essential Job Functions

The following duties are mandatory requirements of the job:

• Full-Cycle Recruitment: Manage the entire recruitment process from job posting through offer acceptance. Responsibilities include resume review, interviews, coordination with hiring managers, and ensuring a positive candidate experience at every stage.
• Recruitment Strategy Development: Partner with department managers to assess hiring needs and define job requirements. Design and implement effective strategies to attract talent for full-time, part-time, program staff, administrative roles, and volunteer positions.
• Sourcing and Outreach: Leverage diverse channels—job boards, social media, networking events, and community outreach—to identify and engage qualified candidates. Build relationships with community organizations, universities, and professional networks to strengthen the talent pipeline.
• Candidate Screening and Interviewing: Review applications, conduct phone interviews, and evaluate qualifications. Provide hiring managers with a curated shortlist of top candidates. Coordinate in-person and virtual interviews, ensuring timely communication and professional candidate care.
• Onboarding Support: Assist with onboarding by preparing offer letters, conducting reference checks, and facilitating smooth transitions for new hires. Ensure that all new staff understand and align with the organization’s mission and values.
• Employer Branding: Support development of the organization’s employer brand through engaging job postings, social media, and participation in job fairs or community events. Promote the organization as an employer of choice within the nonprofit and social impact sectors.
• Data Management and Reporting: Maintain accurate candidate records in the Paylocity Recruiting module. Track key metrics (e.g., time-to-fill, source of hire) and prepare regular reports for senior leadership.
• Continuous Improvement: Stay current on industry best practices and emerging trends in talent acquisition. Engage in professional development through training, workshops, and conferences to bring innovative approaches to the recruitment process.
  
  

Requirements

Special Skills And Knowledge

In addition to the above-listed job responsibilities and educational requirements, the ideal candidate for this position possesses most or all of the following:

• Excellent interpersonal and communication skills, with the ability to build rapport with candidates and colleagues at all levels.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Familiarity with non-profit sector recruitment trends, including the unique challenges and opportunities for attracting mission-driven professionals. Understanding of diversity, equity, and inclusion best practices in hiring.
  
  

Education and Certification

• Associate’s degree or equivalent work experience preferred.
• 2+ years of experience in recruitment or talent acquisition, preferably in a non-profit or mission-driven organization.
• Experience recruiting for a variety of roles across different departments is a plus.
• Knowledge: Familiarity with recruiting software and Applicant Tracking Systems (ATS). Understanding of labor laws and best practices in recruitment and employment.
  
  

Technical Skills

The ideal candidate should demonstrate intermediate to advanced proficiency in the following areas to effectively support GMHC’s recruitment and retention strategies:

Applicant Tracking Systems (ATS) & HRIS

• Skilled in managing candidate pipelines, requisitions, and reporting within Paylocity ATS or similar HRIS platforms.
• Experienced with posting, tracking, and promoting job openings across job boards, professional networks, and social media platforms.
• Ability to generate recruitment metrics, dashboards, and compliance reports to support data-driven decision-making.
  
  

Microsoft Office Suite

• Word: Proficient in creating, formatting, and editing professional job postings, recruitment guides, and executive-level correspondence.
• Excel: Strong in spreadsheet management, candidate tracking, and data analysis; familiarity with formulas, pivot tables, and visual reporting tools.
• PowerPoint: Adept at developing clear, visually engaging presentations for hiring managers, leadership teams, and candidate orientations.
• Outlook: Experienced in managing multiple recruitment calendars, coordinating interviews, and handling confidential candidate communications.
  
  

Digital Communication & Collaboration Tools

• Proficient with Microsoft Teams, Zoom, and Office 365 for virtual interviews, panel coordination, and remote onboarding sessions.
• Skilled at facilitating seamless collaboration among hiring managers, interview panels, and HR leadership in hybrid work settings.
• Able to troubleshoot basic technical issues and ensure smooth execution of interviews and recruitment-related meetings.
  
  

Work Environment & Schedule

• This is a hybrid position requiring a regular presence in the office, with remote work flexibility as determined by the department head and business needs.
• The role may require extended hours or availability outside of standard business times to support urgent priorities.
• Mandatory participation in the annual AIDS Walk New York event and other agency-wide initiatives as required.
  
  

Physical Demands

While Carrying Out The Responsibilities Of This Role

• The position is primarily office-based and sedentary, involving prolonged periods of computer use, phone communication, and video conferencing.
• Must be able to navigate a standard office environment and attend in-person meetings or off-site events as needed.
• Requires sustained focus, attention to detail, and the ability to manage multiple concurrent projects under time-sensitive conditions.
  
  

Successful candidates will welcome the opportunity to work in a racial and gender-diverse environment and to contribute to a positive and inclusive atmosphere. Working at GMHC requires a demonstrated awareness of and commitment to the concerns of the breadth of the communities that we serve promoting equity and social justice. Prior work with non -profit agencies or work on behalf of LGBTQ+ communities and/or people living with HIV is highly desirable. Experience working with other historically marginalized communities (in a professional or volunteer capacity) is also desirable.

This is a Hybrid position which requires some days in office at the managers.

Salary range $60,000 - $65,000

Salary Description $60,000 - $65,000 per year